Administrative Secretary

جدة - السعودية

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت منذ أكثر من 30 يومًا

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

ملخص الوظيفة

Key Responsibilities:

Office Administration:
- Manage and organize office operations and procedures.
- Maintain and update office files records and documentation.
- Ensure office supplies are maintained including checking inventory and ordering new items.
Communication Management:
- Answer phone calls and redirect them when necessary.
- Handle incoming and outgoing correspondence including emails letters and packages.
- Greet and assist visitors in a professional manner.
Scheduling and Coordination:
- Organize and schedule meetings and appointments.
- Prepare agendas take minutes and distribute summaries for meetings.
- Coordinate travel arrangements including flight bookings hotel reservations and itineraries.
Document Preparation:
- Draft format and proofread documents reports and presentations.
- Prepare and manage confidential documents with discretion.
Data Management:
- Maintain databases and generate reports as needed.
- Update and manage electronic and paper filing systems.
Support Services:
- Assist in event planning and coordination of office activities.
- Provide support to other departments as required.
Compliance and Confidentiality:
- Adhere to company policies and procedures.
- Handle sensitive information with the highest level of confidentiality.

Skills and Qualifications:

High school diploma or equivalent; Associates Degree or relevant certification is a plus.
Proven experience as an Administrative Secretary or in a similar role.
Proficiency in MS Office (Word Excel PowerPoint Outlook).
Excellent written and verbal communication skills.
Strong organizational and timemanagement abilities.
Attention to detail and problemsolving skills.
Ability to work independently and as part of a team.

Preferred Attributes:

Knowledge of office management systems and procedures.
Familiarity with basic accounting and budgeting principles.
Experience with scheduling software or project management tools.
Positive attitude and professional demeanor.

Key Responsibilities: Office Administration: Manage and organize office operations and procedures. Maintain and update office files records and documentation. Ensure office supplies are maintained including checking inventory and ordering new items. Communication Management: Answer pho...

Key Responsibilities:

Office Administration:
- Manage and organize office operations and procedures.
- Maintain and update office files records and documentation.
- Ensure office supplies are maintained including checking inventory and ordering new items.
Communication Management:
- Answer phone calls and redirect them when necessary.
- Handle incoming and outgoing correspondence including emails letters and packages.
- Greet and assist visitors in a professional manner.
Scheduling and Coordination:
- Organize and schedule meetings and appointments.
- Prepare agendas take minutes and distribute summaries for meetings.
- Coordinate travel arrangements including flight bookings hotel reservations and itineraries.
Document Preparation:
- Draft format and proofread documents reports and presentations.
- Prepare and manage confidential documents with discretion.
Data Management:
- Maintain databases and generate reports as needed.
- Update and manage electronic and paper filing systems.
Support Services:
- Assist in event planning and coordination of office activities.
- Provide support to other departments as required.
Compliance and Confidentiality:
- Adhere to company policies and procedures.
- Handle sensitive information with the highest level of confidentiality.

Skills and Qualifications:

High school diploma or equivalent; Associates Degree or relevant certification is a plus.
Proven experience as an Administrative Secretary or in a similar role.
Proficiency in MS Office (Word Excel PowerPoint Outlook).
Excellent written and verbal communication skills.
Strong organizational and timemanagement abilities.
Attention to detail and problemsolving skills.
Ability to work independently and as part of a team.